Chicago Trip – 2018 Registration

Thank you for reserving your spot on the Grand Traverse Woman Magazine’s annual Chicago Road Trip scheduled for Nov. 9-11, 2018. Please complete this registration form no later than Sept. 1, 2018.

Policies & Procedures

Reservations/Final Payments: Your reservation is not considered confirmed until your full payment is received. Please submit payment for the remainder of your balance due by Sept. 1, 2018 or your seat will be released. You may also write a check to “Grand Traverse Woman” and mail to: Grand Traverse Woman Magazine P.O. Box 22, Interlochen, MI 49643.

Cancellations and Refunds: Cancellations must be made in writing to our office. Of your trip cost, $100 is non-refundable. If you cancel more than 60 days prior to the trip you will receive a 50% refund of total trip cost. If you need to cancel within 60 days of the trip, there will be no refund. We do allow the transfer of your ticket as long as you let us know in writing. We would also issue a refund if we were able to re-sell your ticket, but that is on a case-by-case basis. Grand Traverse Woman, LLC reserves the right to cancel this event without notice. We will refund ticket price only in that event.

Travelers Needing Special Assistance: Grand Traverse Woman, LLC cannot provide individual assistance to guests for walking, dining, wheelchairs or other personal needs. Persons needing such assistance must be accompanied by an able companion who will assist them.

Smoking: For the comfort and safety of all passengers, smoking is prohibited while on the motorcoach. The hotel is NO SMOKING. Smoking in the hotel will result in a $250 fine.

Trip Itinerary: Due to conditions beyond our control, some changes (such as theatre performances or hotels) may be necessary. If improvements can be made or unexpected conditions arise (such as inclement weather or traffic conditions), we reserve the right to make itinerary changes, as we deem advisable. If features must be deleted, the cost of those attractions will be refunded. An itinerary will be emailed to you closer to the travel date.

Bus Departures:  It is your responsibility to arrive on time and be on the motorcoach according to times stated on the trip’s itinerary. We will not delay travel time for any reason.  If you do miss the bus (i.e. Friday am pickup, during lunch/dinner stops, Sunday departure, or any other designated pick up times) it will be your sole responsibility for cost and time to secure your own mode of transportation.  We will not refund any portion of your ticket costs, or reimburse you for any travel costs.

Minimum Age Requirements:  You must be a minimum of 18 years old as of the date of the trip. Per state law, you must be 21 years of age to consume alcohol. You may be asked for a picture ID.

Baggage: Baggage handling is NOT included. We ask that you take only one suitcase per person. We will provide 1 luggage tag per person and our bus drivers will help load/unload it under the bus. This will help insure no lost luggage if we limit it to 1 bag per person. At the hotel, you are responsible for taking your bag to your room. There will be porters available but it will be your responsibility to tip them if you’d like to use their services. There is also room inside the motor coach for a small bag per person, which must be handled personally by each trip member. You may also bring pillows and food/drinks/alcohol on the bus but you will be responsible for getting those to your room as well. Anything left on the bus will not be available to you again until Sunday morning. On Sunday: You are responsible for bringing your suitcase down to the bus (unless you choose to use a porter). Any additional bags coming back with us, you are responsible for labeling yourself and taking to your bus.

Responsibility: Grand Traverse Woman, LLC, P.O. Box 22, 2492 Reynolds Rd., Interlochen, Michigan and their suppliers providing the services mentioned in this brochure act in the capacity as agent in arranging the various accommodations and services and therefore assume no responsibility for delays of arrival or departure, theft, accidents, loss, damage or injury to person or property or for any condition beyond its control, or for loss or expense incurred thereby.

WAIVER AND RELEASE OF LIABILITY

In consideration of the risk of injury while participating in Grand Traverse Woman’s Chicago Trip Nov. 9-11, 2018 (the “Activity”), and as consideration for the right to participate in the Activity, I hereby, for myself, my heirs, executors, administrators, assigns, or personal representatives, knowingly and voluntarily enter into this waiver and release of liability and hereby waive any and all rights, claims or causes of action of any kind whatsoever arising out of my participation in the Activity, and do hereby release and forever discharge Grand Traverse Woman LLC, located at 2492 Reynolds Rd., Interlochen, Michigan, 49643, their affiliates, managers, members, agents, attorneys, staff, volunteers, heirs, representatives, predecessors, successors and assigns, for any physical or psychological injury, including but not limited to illness, paralysis, death, damages, economical or emotional loss, that I may suffer as a direct result of my participation in the aforementioned Activity, including traveling to and from an event related to this Activity.

I AM VOLUNTARILY PARTICIPATING IN THE AFOREMENTIONED ACTIVITY AND I AM PARTICIPATING IN THE ACTIVITY ENTIRELY AT MY OWN RISK. I AM AWARE OF THE RISKS ASSOCIATED WITH TRAVELING TO AND FROM AS WELL AS PARTICIPATING IN THIS ACTIVITY, WHICH MAY INCLUDE, BUT ARE NOT LIMITED TO, PHYSICAL OR PSYCHOLOGICAL INJURY, PAIN, SUFFERING, ILLNESS, DISFIGUREMENT, TEMPORARY OR PERMANENT DISABILITY (INCLUDING PARALYSIS), ECONOMIC OR EMOTIONAL LOSS, AND DEATH. I UNDERSTAND THAT THESE INJURIES OR OUTCOMES MAY ARISE FROM MY OWN OR OTHERS’ NEGLIGENCE, CONDITIONS RELATED TO TRAVEL, OR THE CONDITION OF THE ACTIVITY LOCATION(S). NONETHELESS, I ASSUME ALL RELATED RISKS, BOTH KNOWN OR UNKNOWN TO ME, OF MY PARTICIPATION IN THIS ACTIVITY, INCLUDING TRAVEL TO, FROM AND DURING THIS ACTIVITY.

I agree to indemnify and hold harmless Grand Traverse Woman LLC against any and all claims, suits or actions of any kind whatsoever for liability, damages, compensation or otherwise brought by me or anyone on my behalf, including attorney’s fees and any related costs, if litigation arises pursuant to any claims made by me or by anyone else acting on my behalf. If Grand Traverse Woman LLC incurs any of these types of expenses, I agree to reimburse Grand Traverse Woman LLC. I acknowledge that Grand Traverse Woman LLC and their directors, officers, volunteers, representatives and agents are not responsible for errors, omissions, acts or failures to act of any party or entity conducting a specific event or activity on behalf of Grand Traverse Woman LLC.

I ACKNOWLEDGE THAT THIS ACTIVITY MAY CARRY WITH IT THE POTENTIAL FOR DEATH, SERIOUS INJURY, AND PROPERTY LOSS. The risks may include, but are not limited to, those caused by terrain, facilities, weather, equipment, vehicular traffic and actions of others, including but not limited to, participants, volunteers, event monitors, and/or producers of the event.

I ACKNOWLEDGE THAT I HAVE CAREFULLY READ THIS “WAIVER AND RELEASE” AND FULLY UNDERSTAND THAT IT IS A RELEASE OF LIABILITY. I EXPRESSLY AGREE TO RELEASE AND DISCHARGE Grand Traverse Woman LLC AND ALL OF ITS AFFILIATES, MANAGERS, MEMBERS, AGENTS, ATTORNEYS, STAFF, VOLUNTEERS, HEIRS, REPRESENTATIVES, PREDECESSORS, SUCCESSORS AND ASSIGNS, FROM ANY AND ALL CLAIMS OR CAUSES OF ACTION AND I AGREE TO VOLUNTARILY GIVE UP OR WAIVE ANY RIGHT THAT I OTHERWISE HAVE TO BRING A LEGAL ACTION AGAINST Grand Traverse Woman LLC FOR PERSONAL INJURY OR PROPERTY DAMAGE.

To the extent that statute or case law does not prohibit releases for negligence, this release is also for negligence on the part of Grand Traverse Woman LLC, its agents, and employees. In the event that I should require medical care or treatment, I agree to be financially responsible for any costs incurred as a result of such treatment. I am aware and understand that I should carry my own health insurance. In the event that any damage to equipment or facilities occurs as a result of my or my family’s willful actions, neglect or recklessness, I acknowledge and agree to be held liable for any and all costs associated with any actions of neglect or recklessness. This Agreement was entered into at arm’s-length, without duress or coercion, and is to be interpreted as an agreement between two parties of equal bargaining strength. Both the Participant and Grand Traverse Woman LLC agree that this Agreement is clear and unambiguous as to its terms, and that no other evidence will be used or admitted to alter or explain the terms of this Agreement, but that it will be interpreted based on the language in accordance with the purposes for which it is entered into. In the event that any provision contained within this Release of Liability shall be deemed to be severable or invalid, or if any term, condition, phrase or portion of this agreement shall be determined to be unlawful or otherwise unenforceable, the remainder of this agreement shall remain in full force and effect, so long as the clause severed does not affect the intent of the parties. If a court should find that any provision of this agreement to be invalid or unenforceable, but that by limiting said provision it would become valid and enforceable, then said provision shall be deemed to be written, construed and enforced as so limited.

I, the above signed participant, affirm that I am of the age of 18 years or older, and that I am freely signing this agreement. I certify that I have read this agreement, that I fully understand its content and that this release cannot be modified orally. I am aware that this is a release of liability and a contract and that I am signing it of my own free will.